Course
Description
Every organization and every individual has records!
Business offices, government agencies, non-profit
groups, educational institutions, and medical facilities-just
to name a few-must deal with enormous amounts of
records on a daily basis. Executives and support
staff are inundated with data and information in
various formats.
A record is anything that provides information.
A record may be on any type of media: paper or
electronic, digital or analog, magnetic or optical,
liquid or solid…. In today's technological
environment, organizations must learn how to handle
these records so that they can be used as needed
in the future. Records must be managed from the
time they are created or received, through distribution,
use, and maintenance, until they are finally destroyed
or permanently archived.
This Records Management course will give a basic
overview of records management terminology, concepts,
and procedures to successfully manage records in
today's offices. Regardless of the media on which
the record is stored, the record must be properly
managed to be an asset to the organization. Another
important component of a professional records management
program is legality issues. A comprehensive, legally-sound
records retention schedule must be developed and
strictly followed so that the company is not held
liable for problems that could have been avoided
in the first place.
Should records be stored on paper, in an electronic
format, in a microform? How is a Records Inventory
conducted? What are the steps in the development
of a company-wide Records Retention Schedule? How
are records archived? This course will assist you
in making those decisions based upon certain characteristics
of the records. Also, the rules established by
the Association of Records Managers and Administrators
(ARMA) will be used for the proper coding and filing
of records.
Each section of this online course contains learning
objectives, review questions, practical applications,
and assignment activities for the student to study
for mastery of content.
This course will provide an introduction to the
profession of records and information management.
It focuses on development of knowledge necessary
to establish and manage successful organization-wide
records management programs. This course will encompass
the tried-and-proved "winning strategies for successful
records management programs."
- Define records management and describe the
importance of managing document-based information
systems in business and government.
- Describe the business justification for records
management and list the major components of a
formally established records management program.
- Identify the distinguishing differences among
the major methods used in inventorying the records
of an organization.
- Delineate the different methods used in inventorying
electronic record media.
- Explain the business and legal benefits of
establishing a records retention program.
- Describe the steps involved in planning and
developing a records retention program.
- Discuss the legal issues of records retention
program development.
- Explain how to conduct and document legal research
on federal, state, and local records retention
requirements.
- Describe the theory and practice of records
retention decision-making.
- Explain the need for vital records protection
and disaster recovery planning.
- Describe how vital records are identified and
how they differ from important and useful records.
- Explain the concepts and techniques of protecting
vital electronic records.
- Identify guidelines for developing vital records
operating procedures.
- State the objectives of a filing system.
- Explain the differences between direct and
indirect access systems.
- Identify the various types of coding systems.
- Describe the functions of an index and identify
general criteria for indexing systems.
- Enumerate the arrangements, purposes, and characteristics
of the different classification systems, i.e.,
subject, numeric, alphabetic, alphanumeric.
- Identify factors that help reduce the area
and time of a records search.
- Explain the primary tools used for identifying
records.
- Recommend solutions for common filing problems
and for safeguarding the security and confidentiality
of records.
- Describe the process for file reorganization.
- Identify the reasons for careful selection
of records housing equipment and describe the
criteria and considerations in selecting equipment.
- Explain principles for inventorying electronic
records.
- Describe and evaluate records management software
and how it is used.
- Describe bar code technology and its uses.
- Explain the fundamentals of a microfilm system.
- Explain the operation, components, and benefits
of different types of cameras used for microfilming.
- Discuss the purpose of various peripheral equipment,
such as processors, duplicators, jacket and aperture
card loaders, and readers and reader-printers.
- Describe computer-assisted retrieval systems
(CAR) and computer-output microfilm (COM).
- List the purpose, advantages, capabilities,
and major components of electronic imaging systems.
- Explain the various types of optical disks
and their characteristics.
- Discuss how hybrid micrographic systems are
complementing electronic imaging in enterprise-wide
computer systems.
- Identify the advantages and limitations of
using micrographics or electronic imaging in
the management of an organization's records.
- Learn what information should be gathered and
how to determine the economic and technical feasibility
of using an imaging system in the management
of records to enable the effective design of
an appropriate system.
- Explain the need and the objectives of an effective
forms management program.
- Identify the program elements of a forms management
program.
- Identify various types of paper-based and electronic
forms.
- Explain how to establish an effective forms
analysis program.
- Identify tools used in forms inventory and
appraisal.
- Identify the scope and functions of mail management
programs.
- Describe how automated mail handling equipment
works.
- List the types of electronic message transmission
systems that are used in today's modern office.
- Identify the scope of reprographics and copy
control.
- State the basic principles of an effective
copy management program.
- Explain how to conduct a reprographics management
program evaluation.
- State the purposes and advantages of records
management manuals.
- Explain the purposes and functions of a records
center.
- Establish criteria for planning the requirements
for a records center facility, equipment, and
layout.
- Identify the different types of records storage
space-numbering systems and explain the advantages
of each.
- Explain the advantages and disadvantages of
a commercial records center as compared to an
in-house facility.
- Explain some commonly used records center search
and charge-out procedures.
- Outline policies and procedures for establishing
a records disposal system for a records center.
- Enumerate the duties and responsibilities of
records center personnel.
- Define archives management and explain the
types and functions of archives.
- Identify the criteria for appraising the value
of archival records.
- Describe the principles of conservation of
archival materials to ensure their permanent
preservation.
- Students begin when they wish
- Students are assigned an instructor for one-on-one
assistance
- Students move at their own pace
- The student work is evaluated; a 70% is required
for a certificate
- Students should complete the course within
90 days but may request an additional 90-day
extension
- Students will receive a certificate from the
school upon successful completion
The courses are self-paced. The instructors respond
to the student, not the other way around. Each
course has a set of lessons and exams.
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More information and a demo
of how the course operates can be obtained
at http://www.gatlineducation.com/recordsmanagement.html. |
Tuition for this program is $1,495 per person.
NOTE: No refunds are available after you
are registered.
Loan information is available at http://www.collegeloanapplication.com
Registration is easy:
- Register online.
- Print out and complete the application in the brochure and submit it by mail or fax.
- Call our office at 1-877-450-1841 or (701)
777-4269.
- Apply in person at Gustafson Hall on the University
of North Dakota campus.
Note: Registration will not be
processed until payment is received unless prior
arrangements have been made with the Office of
Certificate Programs.
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